SmartIQ

Step 1: CLUBSMART^TM Registration

* indicates required fields

Club Details

Name of Club: *

In what year was your club established:

Sporting Code: *

Club Colours: *

Club Location

Club Province: *

Club District: *

Club Municipality: *

Is your club based in a Suburb, a Village or Township (or other): *

Club Address (where you play): *

Club Address (where the admin is done): *

Club Contact Number: *

Club Email Address: *

Club Website: *

Membership

Club Affiliation

Local Federation: *

National Federation under which your local federates falls: *

Other Affiliations: *

Club Fees

Affiliation Amount (that part of the fee that gets paid to federation):

Subscription Amount (that part of the fee that covers club administration, coaching fees, etc):

Number of Members

Male:

Female:

Juniors:

Seniors:

Club Officials Details

Position in Club:

Name: *

Surname: *

Gender:

Type of Identification:

Identification: *

Highest Qualification:

Financial and Assets Management Details

Bank: *

Branch: *

Account Type: *

Account Number: *

Technical Staff Details

Position in Club:

Name: *

Surname: *

Gender:

Type of Identification:

Identification: *

Highest Qualification:

Coaching Qualification:

Year Obtainied:

Infrastructure and Assets

Does your club own or lease facilities?

What is the general condition of the training field/courts/track/etc?

What is the general condition of the building facilities (ablutions, office, etc)?

What is the average distance a player travels to get to training?

Does your facilities have floodlights?

Type of Equipment or asset:

Quantity:

Condition:

Examples: Soccer Balls, goal posts, etc.

CLUBSMART^TM Training Attendees

Candidate 1

Name: *

Surname: *

Type of Identification:

Identification: *

Email Address: *

Phone Number:

Position in Club:

Candidate 2

Name: *

Surname: *

Type of Identification:

Identification: *

Email Address: *

Phone Number:

Position in Club:

Date and Declaration

We, the undersigned, hereby declare that the information supplied above is to the best of our knowledge true and correct. We pledge that no attempt was made whatsoever to misstate or to exaggerate information supplied. We understand that this information is critical to gather precise and exact data of clubs in South Africa.

Do you agree to the above? *

Name of person completing the information: *

Date: *

Step 2: Baseline Survey

This baseline survey is designed in order to recommend the best entry point and pathway in the pursuit of club development. It is based upon the CLUBSMART^TM QMI Index performance indicators and assists in identifying gaps within the organisation against the seven pillars of the CLUBSMART^TM QMI Index. A report will be provided with a recommended status level. However in order to be certified at that level, a club must complete the official audit and grading process.

Answers should be relevant for the past 6 months – 1 year.
While some answers might not be clear cut – go with the best suited option.

Click on the grey blocks to open the questions.

1. Signed constitution
Yes No

2. Voting and nomination system defined in constitution
Yes No

3. Executive committee or board of at least three members
Yes No

4. Task teams/sub committees responsible for portfolios

5. Code of Conduct for club members and staff
Yes No

6. Organogram

7. Documented club targets and objectives
Yes No

8. Admin policy
Yes No

9. Election policy
Yes No

10. Child protection policy
Yes No

11. Marketing policy
Yes No

12. Event management policy
Yes No

13. Financial management policy
Yes No

14. HR policy
Yes No

15. Ethics policy
Yes No

16. Business Plan
Yes No

17. Most recent club election results available
Yes No

18. Registration as a legal business entity

Yes No

19. Tax clearance certificate
Yes No

20. Recent attendance at sport federation meeting
Yes No

21. Most recent annual report available
Yes No

22. Signed contracts for all staff
Yes No

23. Signed contracts for players
Yes No

24. Relevant club insurance in place
Yes No

25. Contribute towards community upliftment
Yes No

26. Registration/affiliation with relevant federation
Yes No

27. Experienced administrator appointed
Yes No

28. Basic and neat filing system for member/player IDs
Yes No

29. Recent meeting agendas for an AGM, management meeting and staff meeting
Yes No

30. Recent minutes of meetings of an AGM, management meeting and staff meeting
Yes No

31. Basic and neat filing system for membership forms
Yes No

32. Signed indemnity forms
Yes No

33. Computer access for staff
Yes No

34. Year calendar

35. Functioning club email address
Yes No

36. Email signatures in use
Yes No

37. Club website

38. Club logo
Yes No

39. Club letterhead
Yes No

40. Business cards available (printed or digital)
Yes No

41. Monthly departmental reports
Yes No

42. Electronic data backup system
Yes No

43. Cloud based data backup system
Yes No

44. Meeting notification system for staff
Yes No

45. Player recruitment plan documented
Yes No

46. Player recruitment plan is being implemented
Yes No

47. Filing system for transfer letters
Yes No

48. WhatsApp or other casual communication
Yes No

49. Regular email communication, or other more formal communication
Yes No

50. Active social media accounts
Yes No

51. Club marketing/advertising/promoting in within the community
Yes No

52. Club signage and visibility at premises
Yes No

53. Club database

54. Most recent club trial results available
Yes No

55. Fitness testing results available
Yes No

56. Injury prevention and management guide
Yes No

57. Hold formal club award event
Yes No

58. Hosting of competition/match games
Yes No

59. Hosting of a coaching clinic
Yes No

60. Fully ledged team

61. Training attendance registers are used
Yes No

62. Pre-season strategy documented
Yes No

63. League and competition contributor

64. Coaching qualification

65. Job descriptions exists for all staff, including executive
Yes No

66. Job descriptions exists for any task teams/sub committees
Yes No

67. Coaches hold first aid training

68. CVs are filed for all staff/executive members
Yes No

69. Informal shadowing/connections/forums to develop coach
Yes No

70. Personal development for coach, including a clinic/conference attendance
Yes No

71. Personal development for administration and management staff
Yes No

72. Skills audit for all staff
Yes No

73. Club has a certified umpire/referee/official
Yes No

74. Team doctor contact available
Yes No

75. Team physiotherapist contact available
Yes No

76. Team advisory fitness specialist contracted
Yes No

77. Lease agreement/proof of ownership of facility
Yes No

78. Updated asset inventory list
Yes No

79. Equipment needs are met

80. Competition Kit
Yes No

81. Training kit exists
Yes No

82. First aid box readily accessible

83. Physical administration office on premises
Yes No

84. Clubhouse on premises
Yes No

85. At least quarterly reporting on facilities and assets
Yes No

86. Equipment storage guidelines are in place
Yes No

87. Equipment booking system documented
Yes No

88. Current bank account
Yes No

89. Three signatories
Yes No

90. Basic bookkeeping system in place
Yes No

91. Budget in place

92. Experienced bookkeeper assigned
Yes No

93. Qualified (finance related) treasurer/financial manager
Yes No

94. External auditor appointed

Yes No

95. Short list of identified potential sponsor/funders
Yes No

96. Two fundraising events held annually
Yes No

97. Fundraising guidelines documented
Yes No

98. Fundraising strategy in place
Yes No

99. Other forms of income exist (e.g.: advertising, sponsorship)
Yes No

100. Audited financial statement available
Yes No

Save for later

To save the current information and return later to complete it, please fill in your details below and click Save

Name:

Email Address:

Step 1: CLUBSMARTTM Registration

Club Details

Club Location

Membership

Club Affiliation

Club Fees

Number of Members

Club Officials Details

Financial and Assets Management Details

Technical Staff Details

Infrastructure and Assets

CLUBSMARTTM Training Attendees

Candidate 1

Candidate 2

Date and Declaration

Step 2: Baseline Survey

Save for later

Step 1: CLUBSMART^TM Registration

CLUBSMART^TM Training Attendees